Does ZeroPaste post to my accounting system automatically?

No. ZeroPaste is review-first automation. It prepares reviewed invoice data and export-ready outputs, but final posting stays with the bookkeeper so audit and exception handling remain visible.

What formats and export presets are supported?

ZeroPaste supports Xero-friendly CSV, QuickBooks Online friendly CSV, DATEV-friendly CSV, and a generic spreadsheet export. Workspaces can keep a default preset and switch per export when needed.

How does supplier memory work?

Supplier memory stores normalized supplier naming, typical VAT patterns, common references, due-date logic, and export preferences per workspace. Future invoices from the same supplier can start with those suggestions, but each document stays editable.

What is the exceptions queue?

The exceptions queue is the review list for documents that need judgment first. It highlights reasons such as low-confidence VAT, missing invoice numbers, suspected duplicates, unusual totals, currency mismatches, or supplier changes outside the normal pattern.

Is there an audit trail?

Yes. Review notes and audit history record who changed what, when it changed, and the short reason supplied by the reviewer. The aim is simple operational accountability, not a full workflow engine.

AI invoice extraction for European bookkeepers

Stop doing admin. Start doing accounting.

ZeroPaste turns invoice PDFs and emails into review-ready spreadsheet data, so you can spend less time typing and more time doing the work clients actually value.

Upload PDFs or forward invoices by email
Review every extraction before export
Export clean data to CSV, XLSX, DATEV, Xero, or QuickBooks
EU-hosted and GDPR-native

Try ZeroPaste free See how it works

EU-hosted. GDPR-native. Original files deleted within 24 hours.

Using Xero, DATEV, a shared inbox, or a multi-client workflow already? Onboarding preselects the right export preset, alias tips, and intake guidance.

Live demo

Drop your invoice. See it extracted.

No signup. No email. Just drop a real invoice.

Drag and drop an invoice here

Or click to upload a PDF, JPG, or PNG.

No account required

Supplier memoryExceptions queueDATEV + Xero + QBO24h deletion

Live demo

Drop your invoice. See it extracted.

No signup. No email. Just drop a real invoice.

Drag and drop an invoice here

Or click to upload a PDF, JPG, or PNG.

No account required

Vendor

Muller Supplies GmbH

Extraction ready

Invoice date

2026-04-14

Invoice number

MS-4821

Total amount

€1,847.00

VAT

€307.83

Currency

EUR

Clean fields, ready for review before export.

~6 min

average time per manual invoice

1 in 5

invoices contain errors when entered manually

8 hrs

average bookkeeper hours lost to data entry monthly

ROI calculator

What is invoice admin really costing you?

Manual entry does not just waste time. It steals capacity, focus, and the hours you could spend advising clients.

Annual cost of manual entry

€12,000/year

You're spending 20.0 hours/month on invoice entry. ZeroPaste costs €29/month. That's a 33.5x return.

Hours per month

20.0

Monthly manual cost

€1,000

ZeroPaste cost

€29/mo

Annual savings

€11,652

Based on your volume, the Solo plan (€29/month) would give you the best ROI.

Start your free trial

Invoices processed per month

How many invoices still move through manual entry now?

150

Minutes spent per invoice manually

Reading, typing, checking, then filing.

Your hourly rate (€)

The value of your time doing invoice entry.

Annual product cost: €348
ROI multiple: 33.5x
Recommended tier: Solo

Start your free trial

Three ways in

Get invoices into ZeroPaste the way your clients already send them.

Forward emails, upload PDFs, or capture invoices on mobile. ZeroPaste fits around the way invoices already arrive.

Email forwarding

Give each client or supplier stream a dedicated alias so forwarded PDFs route into the right workspace with less cleanup.

Bulk upload

Drop a batch of PDFs and turn a pile of invoice files into reviewable rows in one pass, with duplicates and anomalies flagged early.

Snap

Capture paper invoices or WhatsApp receipt photos from your phone and push them into the same queue as emailed supplier bills.

Forward invoices from Gmail, Outlook, Xero mail flows, or a shared team inbox without changing the downstream review process.

Why ZeroPaste

Automation where it helps. Human judgement where it matters.

ZeroPaste extracts the data, flags anything unusual, and gives you a clean review step before anything leaves your desk.

Review-first extraction on every invoice

Vendor, invoice date, invoice number, totals, VAT, currency, and references land in a clean review layer before anything leaves ZeroPaste.

Vendor

Muller Supplies GmbH

Invoice date

2026-04-14

Invoice number

MS-4821

Total

€1,847.00

Better intake for shared and forwarded mail

Client-specific aliases, shared inbox routing, and forwarded attachments all feed one reliable intake path.

sarah@zeropaste.io

Subject

April supplier invoice

Supplier memory cuts repeat corrections

Learns supplier patterns so familiar invoices arrive with better names, VAT expectations, references, and due-date suggestions.

Learns

VAT 19% · Ref prefix XR · 30-day due date

Duplicate and anomaly detection

Confidence flags and deterministic anomaly rules catch suspected duplicates, unusual totals, missing VAT, and odd supplier behavior before export.

Anomaly detected — Supplier A

Invoice #4821 is 340% above this vendor's 6-month average.

Previous average: €420 · This invoice: €1,847

View invoice

Exceptions-first review

Only the docs that need judgment rise to the top, with a visible reason and confidence signal for each flag.

Missing invoice number · VAT confidence low · Suspected duplicate

Lightweight export presets

Switch between generic CSV, Xero-friendly, QBO-friendly, and DATEV-friendly presets without building a custom mapping project.

CSVXLSXDATEVXero

The word-of-mouth moment

The invoice stack should not own your month.

Process backlogs faster, reduce repetitive typing, and stay ahead without adding another complicated system.

The best month-end is the one that leaves room for real accounting work.

Anomaly alert

Invoice from a regular supplier flagged at 340% above the usual amount.

Client confirmed a billing error before payment.

€2,400 saved

Client Narrative Report

Turn clean invoice data into clearer client conversations.

Once invoices are structured, ZeroPaste helps surface useful finance insights so you can spend more time advising and less time cleaning data.

Structured invoice data gives you a cleaner starting point for the client conversations that actually matter.

See a sample report

ZeroPaste

Client Narrative Report

Client: Client A

Period: Apr 2026

Generated: 21 May 2026

Processed invoices

Total spend

€14,274.00

VAT tracked

€2,165.00

Vendor breakdown

Vendor	Invoices	Total spend
Vendor B	12	€8,420.00
Vendor C	7	€4,118.00
Vendor D	4	€1,736.00

Flags for review

Vendor B · INV-2041 · unusually high total vs recent average

Vendor D · INV-1178 · duplicate review recommended

Processed on EU servers. Original invoice files are deleted within 24 hours of processing or immediately on request.

Compliance foundation

European by design. Professional by default.

EU-hosted, GDPR-native, with review-first controls built for accountants, bookkeepers, and finance teams handling sensitive client data.

EU servers

Processing stays on EU-hosted infrastructure for a cleaner compliance position.

GDPR / DSGVO

Built with EU data handling requirements in mind, including Schrems II concerns.

DATEV Export

Export invoice data in a format German practices can use without another conversion layer.

24h file deletion

Original invoice files are deleted within 24 hours of processing or immediately on request.

Built by

Dr Greg Blackburn — knowledge systems researcher, Chief Learning Officer, and founder of Zaza Technologies.

"I spent two decades watching professionals lose hours to repetitive administrative work. ZeroPaste is the tool I wished existed — deliberate, private, and designed for how European bookkeepers actually work."

LinkedIn profile

Pricing

Simple pricing for practices that want time back.

No hidden complexity. Pick the plan that matches your invoice volume and workflow.

Free trial

€0

5 invoices free

•5 real invoices
•No card required
•Instant sign-up
•Review-first workflow

Start free

Solo

€29/mo

For independent bookkeepers

Save 2 months - €290/year

•Up to 200 invoices/month
•Email forwarding and upload
•CSV, XLSX, DATEV exports
•Snap mobile capture

Start free

Ready to get back to real accounting?

Try ZeroPaste with real invoices and see how much manual entry you can remove from your week.

Try ZeroPaste free

Popular guides

If you want more context around invoice workflows, these are the most useful next reads.

Clear summary

ZeroPaste at a glance

A short visible summary of the product, workflow, cost, alternative, and next step.

What is ZeroPaste?: ZeroPaste is an AI invoice extraction product for European bookkeepers. Forward invoices by email, upload PDFs, or capture them with Snap and get clean spreadsheet-ready rows with optional Xero draft bills and DATEV export for German practices.
Who is it for?: It is for solo bookkeepers and small bookkeeping firms that want clean invoice data in spreadsheets first, with a shared workspace, team invites, and optional Xero delivery when they are ready.
What problem does it solve?: ZeroPaste reduces manual invoice entry and copy-paste work when supplier, date, invoice number, total, and VAT would otherwise be typed by hand.
How does it work?: You upload invoices, forward them by email, or photograph paper invoices with Snap. ZeroPaste extracts the key fields into structured rows, flags anything uncertain for review, and lets you export CSV or XLSX or optionally create Xero draft bills.
What does it cost?: The entry point starts with 5 free invoices and no card required. After that, Starter is €29/month. Pro is €99/month and Agency is €299/month.
What is the main alternative?: The main alternative is still entering invoice data manually or using heavier tools like Dext, AutoEntry, or Hubdoc with more setup and higher cost.
What should the user do next?: Test the workflow on real invoices and judge whether upload, email, or Snap gets you clean rows fast enough, then decide if you want to add optional Xero draft bills later.
Try ZeroPaste free