You can justify review time to clients. What gets harder to justify is paying a per-client capture tool on top of the ledger for every small file flow.
FOR MULTI-CLIENT BOOKKEEPERS ON XERO, QBO, AND CSV
Keep the review step. Lose the per-client capture tax.
ZeroPaste gives European bookkeepers one EU-hosted invoice intake workflow across Xero, QuickBooks, and CSV handoffs, without turning every extra client into another capture subscription.
🇪🇺 EU-hosted✓ Review-first£ No card required
The pain
The supplier invoice problem gets expensive faster than the bookkeeping itself.
If one client is on Xero, another on QuickBooks, and a third just needs CSV, the intake layer should stay consistent instead of multiplying app logic.
The real frustration is not OCR existing. It is OCR missing the VAT amount or total on exactly the invoices you still have to review manually afterwards.
Workflow
One review-first capture layer across mixed client stacks
ZeroPaste is useful when your practice does not want to re-argue intake every time a new client lands on a different ledger.
01
Send invoices into one intake workflow
Upload PDFs, forward supplier emails, or use Snap for clean receipt photos from clients without forcing every client onto the same ledger stack.
02
Extract the fields you actually need next
Vendor, invoice date, invoice number, total, VAT, currency, and due date land in a review-first table before anything is exported or posted.
03
Review exceptions before they become client-facing errors
ZeroPaste keeps uncertain values visible so VAT amounts, references, and supplier details can be checked before the handoff.
04
Export to Xero, QuickBooks, or CSV without per-client pricing creep
Use one workspace for multiple clients, keep the review layer consistent, and choose the final export path per client.
Trust
Built for firms that need cleaner economics and cleaner handoffs
EU-hosted workflow with short file retention and UK GDPR-aware handling.
Per-workspace pricing instead of making every small client feel like a new software bill.
Works with Xero, QuickBooks, and CSV handoffs instead of assuming one ledger for everyone.
Review-first by design, so OCR mistakes stay visible before they become downstream bookkeeping errors.
Objections
The practical objections are the reason this page exists
I do not want another Dext-style bill for every small client
That is exactly the point of the pricing angle here. ZeroPaste is designed around the workspace as the economic unit, not the client count.
My clients are split between Xero, QBO, and spreadsheet handoffs
That is normal. ZeroPaste sits before the ledger so the intake and review layer stays the same even when the final export route changes.
I still need to review VAT carefully
Good. The workflow is built around that assumption. Extraction is there to reduce typing, not to hide the values you still need to inspect.
I do not want a platform migration just to fix supplier invoice intake
You do not need one. Start with the invoice capture gap, test it on real client files, and keep the rest of the bookkeeping stack where it already works.
Next step
Test the workflow on a real multi-client batch before you buy another big capture bill.
Start with a handful of supplier invoices from mixed clients. If the review layer feels calmer and the economics make more sense, you will know quickly.
ZeroPaste extracts and hands off. It does not reconcile, classify, or act as the accounting system itself.
Original invoice files are deleted within 24 hours or immediately on request. EU-hosted infrastructure. Review stays visible before export.