Friday should not disappear into opening PDFs, finding totals, and rebuilding the same spreadsheet columns again.
Dedicated experience for Spreadsheet Sarah
Spreadsheet Sarah
Stop spending Friday afternoon copying invoices into spreadsheets.
ZeroPaste gives solo bookkeepers a spreadsheet-first way to extract invoice data fast, review only what needs attention, and get clean rows back in under 3 minutes from signup.
The tool built by someone who actually understands solo bookkeeping.
5 free docs. No card required. Optional Xero only when you want it.
The pain
You do not hate bookkeeping. You hate the copy-paste trench before the real work can start.
The work itself is not hard. The repetition is what drains you.
You still want to review every row properly. You just do not want to type every field by hand first.
Relief
A calmer workflow in four steps
ZeroPaste does one narrow job properly: it extracts the invoice data, keeps review visible, and gives you back a clean row you can actually use.
01
Send the invoice the way it already arrives
Upload PDFs, forward supplier emails, or use Snap on your phone for clean paper invoices.
02
ZeroPaste extracts the row for you
Vendor, invoice date, invoice number, total, VAT, currency, and due date are pulled into a spreadsheet-first workflow.
03
Review only what needs a human eye
Confidence scoring keeps uncertain fields visible so you stay in control without doing all the typing yourself.
04
Export clean rows or optionally deliver to Xero
Keep your spreadsheet process exactly where it is, then add optional Xero draft bills only when that handoff is genuinely useful.
Trust
Built for the bookkeeper who still wants to check the work properly
Built for solo bookkeepers and small firms, not enterprise finance teams.
Original invoice files are automatically deleted within 24 hours or immediately on user request.
Processed on EU servers only. No training on your data.
Works standalone in under 3 minutes. No setup-heavy migration first.
Objection killers
The reasons Sarah usually waits are exactly the reasons this exists
I do not want another bloated system
You are not replacing your spreadsheet workflow. ZeroPaste sits before it and removes the repetitive transfer step.
I still need to trust what goes into the row
That is the point of confidence scoring and human review. You check what matters instead of typing everything manually first.
I do not want my clients' documents hanging around
They do not. Original invoice files are automatically deleted within 24 hours or immediately on user request.
I am not ready to commit to Xero automation
That is fine. ZeroPaste works spreadsheet-first from day one. Xero is optional, not the requirement for value.
Final step
Keep the spreadsheet. Lose the weekly invoice dread.
Start with five real invoices. See whether Friday feels different when the rows come back ready for review instead of waiting to be typed.
ZeroPaste extracts and optionally delivers. It does not reconcile, classify, file, or post transactions.
Original invoice files are automatically deleted within 24 hours or immediately on user request. Processed on EU servers. No training on your data.