What invoice formats does ZeroPaste support?

ZeroPaste handles PDF invoices, scanned images, and photo attachments. If a human can read the invoice clearly, ZeroPaste can usually extract the key fields from it.

Where is my data stored?

ZeroPaste is hosted entirely within the EU. Your invoice files are automatically deleted based on your plan — 5 days on the Solo plan, 40 days on Firm, and 90 days on Studio. You can delete any file immediately on demand from your dashboard. We never share your data with third parties.

Do I need an accountant to use ZeroPaste?

No. ZeroPaste gives you clean CSV data you can use in a spreadsheet, pass to your accountant, or import into accounting software such as Xero.

How accurate is the extraction?

ZeroPaste uses AI extraction with a human review step. You see the extracted fields before you approve them, so mistakes can be caught before they reach your records.

What happens if an invoice is unclear or low quality?

ZeroPaste flags low-confidence extractions for your review. You can correct any field before confirming it, so nothing is accepted blindly.

Is there a free trial?

Yes. You can start a free trial with no credit card required at zeropaste.io/sign-up.

Can I cancel any time?

Yes. No contracts and no lock-in. Cancel from your account settings at any time.

Invoice automation for small business owners

Stop typing your invoices. Forward them. Get a spreadsheet back.

ZeroPaste reads your supplier invoices and extracts every field automatically. No manual typing. No software to learn. Just forward the email and download your data.

Try it free — no card required

EU-hosted · GDPR compliant · Works with any invoice format

The problem

You're not bad at admin. You're just doing work software should do.

Every Monday morning is invoice backlog.

PDFs pile up over the weekend. Someone has to open each one, read it, and type the numbers somewhere else. That someone is usually you.

You're paying for skilled time to copy and paste.

Whether that's your time or your bookkeeper's, manually transferring invoice data is the most replaceable task in your business. It shouldn't exist in 2026.

One mistyped number costs more than a month of software.

Manual data entry has an error rate. In financial records, errors compound. Automated extraction with human review is both faster and safer.

How it works

Three steps. No new habits to build.

Step 1

Forward the email

When a supplier invoice arrives, forward it to your ZeroPaste address. That's it.

Step 2

Review the extraction

ZeroPaste reads the PDF and extracts supplier name, invoice number, date, line items, VAT, and totals. You review and approve.

Step 3

Download your spreadsheet

Export a clean CSV ready for your accountant, your bookkeeper, or directly into your accounting software.

Who it is for

Built for businesses that run lean

Freelancers and consultants

You invoice clients and receive supplier invoices. You don't want to pay for enterprise software. You want the data in a spreadsheet, fast.

Small trading businesses

Retail, trades, hospitality. Invoices arrive daily. You or your office manager processes them. This removes the manual layer.

Businesses between bookkeepers

Between practice changes, or managing your own books month to month. ZeroPaste gives you clean data without the overhead.

Pricing

Simple pricing. Cancel any time.

Solo plan

€29/month or €290/year

The practical plan for owners who want the invoice data out of email and into a spreadsheet without paying for a bigger finance stack.

Start free trial

Forward supplier invoices by email
Extract supplier, invoice number, VAT, totals, and dates automatically
Review fields before export
Download clean CSV output
EU-hosted with 5 days on solo, 40 days on firm, and 90 days on studio, plus delete on demand.

Need more? See all plans at zeropaste.io/pricing

FAQ

Questions owners ask before they stop typing invoices

No. Your suppliers keep doing exactly what they already do. You just forward their invoice emails to your ZeroPaste address instead of opening each file and typing the data manually.