Is ZeroPaste cheaper than Dext for UK bookkeeping practices?

For most UK practices with 15 or more clients, yes. Dext Essentials is priced at £12 per client per month with a 10-client minimum, which comes to £240 per month at 20 clients and £480 per month at 40 clients. ZeroPaste's Firm plan is approximately £85 per month regardless of client count. Dext pricing sourced from dext.com/en/partner/pricing, May 2026.

Does ZeroPaste replace Dext completely?

Not for all practices. ZeroPaste covers supplier invoice extraction for Xero-native firms with a review-first workflow, per-workspace pricing, and EU-only data hosting. Dext additionally processes expense receipts, bank statements, and integrates with 30 or more accounting platforms including QuickBooks, Sage, and FreeAgent. Practices that rely heavily on those workflows will find ZeroPaste does not yet cover them.

Does ZeroPaste work with Xero?

Yes. ZeroPaste creates Xero draft bills directly from extracted invoice data. It also processes invoices forwarded from Xero's native email intake address, adding an extraction and review step before anything posts to Xero.

Is ZeroPaste GDPR compliant?

ZeroPaste stores all data on EU servers only. Invoice files are deleted within 24 hours of processing. Customer data is never used to train AI models across other customers. These are system-level requirements in the ZeroPaste codebase, not marketing claims.

What is the main difference between Dext and ZeroPaste for invoice processing?

The most significant workflow difference is that ZeroPaste requires human review before any extracted data exports to Xero or CSV. Dext offers an auto-publish feature that posts extracted data to accounting software without manual review. For practices carrying professional liability for client VAT returns, this is a structural difference in risk model.

Which Dext plan includes line item extraction?

Dext offers line item extraction as a per-plan credit allowance — the number of documents processed with line item extraction is capped depending on the plan. ZeroPaste includes line item extraction on all plans without a credit limit. Dext feature details sourced from dext.com/en/releases, May 2026.

Honest comparison · May 2026

ZeroPaste vs Dext

Dext's pricing has increased every year since 2023. Here's what's different, what's the same, and where Dext still leads.

The pricing maths at 20 clients

Dext Essentials (annual): £240/month
ZeroPaste Firm plan: ~£85/month
Annual saving: ~£1,860

Dext pricing from dext.com/en/partner/pricing, May 2026. ZeroPaste pricing from zeropaste.io/pricing. Currency conversion at prevailing GBP/EUR rate.

Feature	Dext	ZeroPaste
Pricing model	Per-client (£12–13/client/mo, 10-client min)	Per workspace — flat
Price at 20 clients	£240/month	~£85/month
Email forwarding intake	Yes	Yes
Mobile capture	Yes — dedicated app	Yes — mobile Snap
VAT field extraction	Yes	Yes
Line item extraction	Per-plan credit allowance	All plans — no credits
Review before export	Optional — auto-publish available	Always required
Audit trail	Yes	Yes — field-level edits
EU-only data hosting	UK & EU cloud	EU only
24-hour file deletion	Not documented	Yes — system requirement
No cross-customer data use	Not documented	Yes — workspace-private
DATEV Buchungsstapel export	Not offered	Yes
Expense receipts	Yes	Not yet
Bank statement extraction	Yes	Not yet
QuickBooks, Sage, FreeAgent	Yes — 30+ platforms	Xero only
Approval workflows	Yes — multi-level	Not yet

Dext features sourced from dext.com/en/releases and dext.com/en/partner/pricing, May 2026. This table will be updated as products change.

For a deeper breakdown of the Dext pricing history and switching considerations, read the Dext alternative guide for UK bookkeepers.

Where Dext still leads

Dext is a broader platform than ZeroPaste. It processes expense receipts, bank statements, and integrates with 30+ accounting platforms including QuickBooks, Sage, and FreeAgent. It has mature approval workflows and AI-powered document fraud detection. If those are critical workflows for your practice, Dext covers ground ZeroPaste does not yet reach. ZeroPaste is focused on supplier invoice extraction for Xero-native practices — if that is your primary use case, the feature overlap is high and the cost difference is significant.

Where ZeroPaste leads

Review-first by design

Nothing exports without your sign-off. Auto-publish is off by design — not a setting you need to remember to turn off. Every extracted field is visible for your review before anything reaches Xero.

One price, regardless of client count

Adding your 30th client costs the same as your 10th. No per-client billing, no renewal surprises, no price that compounds as your practice grows.

Documented data commitments

EU-only hosting. Invoice files deleted within 24 hours. Your data never used to train models across other customers. These are system requirements in the ZeroPaste codebase — not marketing claims.

ZeroPaste

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ZeroPaste extracts and delivers. It does not reconcile, classify, or post transactions to a ledger.

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