Free tool
Turn a PDF invoice into spreadsheet-ready Excel data.
Upload one invoice and see the fields that usually get copied by hand come back in a structured preview.
Current offer: 5 free documents to test the workflow. No card required.
What the output looks like
The useful part is not generic OCR text. It is clean invoice fields you can review and move into Excel without rebuilding the row manually.
- Vendor or supplier name
- Invoice date
- Invoice number or reference
- VAT or tax amount
- Total amount
- Line items when the invoice includes readable item rows
Upload area
Upload 1 invoice
Drag and drop a PDF, JPG, or PNG invoice here, or browse for a file. Keep it simple: one real document is enough to see the workflow.
Accepted formats: PDF, JPG, PNG. Maximum size: 20MB.
PDF invoice to spreadsheet-ready row
This is the manual transfer step ZeroPaste removes.
Before
PDF invoice
Vendor: Google Cloud
Date: 2026-02-28
Total: 40.50
VAT: 0.00
After
Why this is safe to test
Safe enough to test immediately.
Your source files do not stay around
Original invoice files are automatically deleted within 24 hours of processing or immediately on user request.
Your data is handled in the EU
Invoice files are processed on EU servers and are not used to train AI models.
You can test before committing
New accounts currently get 5 free documents with no card required.
FAQ
Common questions before trying it
What fields does ZeroPaste extract from an invoice PDF?
ZeroPaste extracts the fields bookkeeping teams usually need next: vendor, invoice date, invoice number or reference, VAT or tax, total amount, and line items when the invoice includes readable item rows.
Is this just OCR text?
No. The useful output is structured invoice data shaped like a spreadsheet row, not a raw block of OCR text that still needs manual cleanup.
What happens to the invoice file after processing?
Original invoice files are automatically deleted within 24 hours of processing or immediately on user request and are not used to train AI models.
What should I do after the one-invoice preview?
If the preview looks useful, create an account and run a small real batch through the full workflow so you can upload files, forward invoice emails, or use Snap, then review, export, and optionally create Xero draft bills.
Popular guides
Popular guides
If you want more context before using the tool on a larger workflow, these guides explain the practical invoice-processing steps behind it.
Explore related pages
Related invoice extraction tools
If you are comparing adjacent workflows, these are usually the next useful pages to open.
Comparison pages
These pages help when you want to compare ZeroPaste directly with alternatives or with the manual process.
Try the upload flow
If you would rather see the output immediately, start with the small upload test.
Free trial and limits
If you want to check the free usage, the limit, or the next step, this is the right page.
Next step
Want the full workflow after the preview?
Create an account to process real invoice batches, forward invoice emails, use Snap on mobile, export CSV or XLSX, and optionally create Xero draft bills.