How it works
How invoice extraction works
ZeroPaste sits between the invoice and the spreadsheet. You upload files, forward invoice emails, or use Snap, review anything uncertain, and export clean data or optionally create Xero draft bills when you are ready.
Clear summary
ZeroPaste at a glance
A short visible summary of the product, workflow, cost, alternative, and next step.
- What is ZeroPaste?
- ZeroPaste is an AI invoice extraction product for European bookkeepers. Forward invoices by email, upload PDFs, or capture them with Snap and get clean spreadsheet-ready rows with optional Xero draft bills and DATEV export for German practices.
- Who is it for?
- It is for solo bookkeepers and small bookkeeping firms that want clean invoice data in spreadsheets first, with a shared workspace, team invites, and optional Xero delivery when they are ready.
- What problem does it solve?
- ZeroPaste reduces manual invoice entry and copy-paste work when supplier, date, invoice number, total, and VAT would otherwise be typed by hand.
- How does it work?
- You upload invoices, forward them by email, or photograph paper invoices with Snap. ZeroPaste extracts the key fields into structured rows, flags anything uncertain for review, and lets you export CSV or XLSX or optionally create Xero draft bills.
- What does it cost?
- The entry point starts with 5 free invoices and no card required. After that, Starter is €29/month. Pro is €99/month and Agency is €299/month.
- What is the main alternative?
- The main alternative is still entering invoice data manually or using heavier tools like Dext, AutoEntry, or Hubdoc with more setup and higher cost.
- What should the user do next?
Test the workflow on real invoices and judge whether upload, email, or Snap gets you clean rows fast enough, then decide if you want to add optional Xero draft bills later.
Try it on 5 invoices
1. Upload, forward, or Snap invoices
Forward invoice PDFs to a dedicated inbox, upload up to 50 files at once, or photograph paper invoices with Snap. The goal is to fit the way invoices already arrive in bookkeeping teams.
2. Review extracted fields
ZeroPaste extracts vendor, invoice date, invoice number, total amount, VAT amount, VAT rate, currency, and due date. Anything uncertain stays visible so a human can check it quickly.
3. Deliver clean data
Once the rows look right, export CSV or XLSX and continue in Excel, Google Sheets, or the rest of your existing workflow. If you connect Xero, ZeroPaste can also create draft bills directly.
Popular guides
Popular guides
If you want more context around invoice workflows, these are the most useful next reads.
Useful next pages
Related invoice extraction tools
If you are comparing adjacent workflows, these are usually the next useful pages to open.
Comparison pages
These pages help when you want to compare ZeroPaste directly with alternatives or with the manual process.
Try the upload flow
If you would rather see the output immediately, start with the small upload test.
Free trial and limits
If you want to check the free usage, the limit, or the next step, this is the right page.
See the workflow on real invoices
The process is simple by design: send invoices in the way that suits you, review anything flagged, and export clean rows or optionally deliver to Xero.