Email invoices to Excel
Forward Invoices by Email, Get Clean Excel Rows Back
An invoice arrives by email, someone downloads the PDF, opens it, opens the spreadsheet, and starts typing. Multiply that by 40 invoices and the manual loop takes most of a working day.
Clear summary
ZeroPaste at a glance
A short visible summary of the product, workflow, cost, alternative, and next step.
- What is ZeroPaste?
- ZeroPaste is an AI invoice extraction product for European bookkeepers. Forward invoices by email, upload PDFs, or capture them with Snap and get clean spreadsheet-ready rows with optional Xero draft bills and DATEV export for German practices.
- Who is it for?
- It is for solo bookkeepers and small bookkeeping firms that want clean invoice data in spreadsheets first, with a shared workspace, team invites, and optional Xero delivery when they are ready.
- What problem does it solve?
- ZeroPaste reduces manual invoice entry and copy-paste work when supplier, date, invoice number, total, and VAT would otherwise be typed by hand.
- How does it work?
- You upload invoices, forward them by email, or photograph paper invoices with Snap. ZeroPaste extracts the key fields into structured rows, flags anything uncertain for review, and lets you export CSV or XLSX or optionally create Xero draft bills.
- What does it cost?
- The entry point starts with 5 free invoices and no card required. After that, Starter is €29/month. Pro is €99/month and Agency is €299/month.
- What is the main alternative?
- The main alternative is still entering invoice data manually or using heavier tools like Dext, AutoEntry, or Hubdoc with more setup and higher cost.
- What should the user do next?
Test the workflow on real invoices and judge whether upload, email, or Snap gets you clean rows fast enough, then decide if you want to add optional Xero draft bills later.
Try it on 5 invoices
The manual email-to-spreadsheet loop
The repetitive work starts long before review or export. Each invoice email becomes a small sequence of download, open, read, type, and check.
That loop is manageable once. It becomes expensive when it repeats across every client batch.
How a dedicated invoice inbox changes the workflow
ZeroPaste gives you one dedicated invoice inbox address. Forward the invoice PDF there, let the extraction run, and come back to clean spreadsheet-ready rows instead of another typing task. Upload and Snap stay available for everything that does not arrive by email.
Forwarding from Gmail
Open the invoice email in Gmail, click Forward, send it to your ZeroPaste inbox address, and you are done.
Forwarding from Outlook
Open the invoice email in Outlook, forward the PDF attachment to your ZeroPaste inbox address, and let ZeroPaste handle the extraction step.
What ZeroPaste extracts from emailed invoices
ZeroPaste extracts vendor name, invoice date, invoice number, total amount, VAT amount, VAT rate, currency, and due date from each forwarded invoice PDF.
Review and export to Excel or CSV
Low-confidence fields are flagged before export, so the professional stays in control. When the rows look right, export to XLSX for Excel or CSV for direct software import, or optionally create draft bills in Xero.
Useful next pages
Related invoice extraction tools
If you are comparing adjacent workflows, these are usually the next useful pages to open.
Comparison pages
These pages help when you want to compare ZeroPaste directly with alternatives or with the manual process.
Try the upload flow
If you would rather see the output immediately, start with the small upload test.
Free trial and limits
If you want to check the free usage, the limit, or the next step, this is the right page.
Start with 5 invoices
Forward five real invoice PDFs and see how much of the manual email-to-spreadsheet loop disappears when the rows come back ready for review and export. No card required.