Stop manual invoice entry
Stop Copying Invoices Into Spreadsheets
The slow part of invoice work usually starts with opening a PDF and ends with typing numbers into a spreadsheet. ZeroPaste replaces that manual entry step with structured extraction, visible review, and clean export.
Clear summary
ZeroPaste at a glance
A short visible summary of the product, workflow, cost, alternative, and next step.
- What is ZeroPaste?
- ZeroPaste is an AI invoice extraction product for European bookkeepers. Forward invoices by email, upload PDFs, or capture them with Snap and get clean spreadsheet-ready rows with optional Xero draft bills and DATEV export for German practices.
- Who is it for?
- It is for solo bookkeepers and small bookkeeping firms that want clean invoice data in spreadsheets first, with a shared workspace, team invites, and optional Xero delivery when they are ready.
- What problem does it solve?
- ZeroPaste reduces manual invoice entry and copy-paste work when supplier, date, invoice number, total, and VAT would otherwise be typed by hand.
- How does it work?
- You upload invoices, forward them by email, or photograph paper invoices with Snap. ZeroPaste extracts the key fields into structured rows, flags anything uncertain for review, and lets you export CSV or XLSX or optionally create Xero draft bills.
- What does it cost?
- The entry point starts with 5 free invoices and no card required. After that, Starter is €29/month. Pro is €99/month and Agency is €299/month.
- What is the main alternative?
- The main alternative is still entering invoice data manually or using heavier tools like Dext, AutoEntry, or Hubdoc with more setup and higher cost.
- What should the user do next?
Test the workflow on real invoices and judge whether upload, email, or Snap gets you clean rows fast enough, then decide if you want to add optional Xero draft bills later.
Try it on 5 invoices
The manual step that slows bookkeeping down
Open the PDF. Find the supplier. Check the invoice date. Type the amount. Enter the VAT. Move to the next invoice and repeat. That sequence is where bookkeeping time quietly disappears.
The work is not complicated. It is just repetitive enough to be slow, error-prone, and hard to scale.
From PDF invoice to clean spreadsheet row
Before ZeroPaste, the workflow is manual entry, repeated checks, and easy copy errors. After ZeroPaste, the workflow becomes upload, email forward, or Snap, review only flagged fields, and export or deliver when ready.
What ZeroPaste extracts
ZeroPaste extracts vendor name, invoice date, invoice number, total amount, VAT amount, VAT rate, currency, and due date into a consistent structure that is ready for spreadsheet work.
How ZeroPaste fits your existing workflow
ZeroPaste works before Excel, Xero, Sage, QuickBooks imports, or any spreadsheet-based process. You do not need an integration or a new system to learn just to remove the manual entry step, and Xero stays optional.
Why bookkeepers trust the review step
Low-confidence fields are flagged instead of being silently accepted. That means the professional stays in control, and the manual task becomes review instead of transcription.
Useful next pages
Related invoice extraction tools
If you are comparing adjacent workflows, these are usually the next useful pages to open.
Comparison pages
These pages help when you want to compare ZeroPaste directly with alternatives or with the manual process.
Try the upload flow
If you would rather see the output immediately, start with the small upload test.
Free trial and limits
If you want to check the free usage, the limit, or the next step, this is the right page.
Try it on 5 real invoices
Use five real invoices from your current workflow and see how much manual entry disappears when upload, email, or Snap brings back rows ready for review and export. No card required.