PDF invoice to CSV
PDF Invoice to CSV Without the Copy-Paste
Invoice PDFs arrive, and someone still has to open each one, find the right fields, and type them into a spreadsheet or accounting system. That manual transfer step is the bottleneck ZeroPaste removes.
Clear summary
ZeroPaste at a glance
A short visible summary of the product, workflow, cost, alternative, and next step.
- What is ZeroPaste?
- ZeroPaste is an AI invoice extraction product for European bookkeepers. Forward invoices by email, upload PDFs, or capture them with Snap and get clean spreadsheet-ready rows with optional Xero draft bills and DATEV export for German practices.
- Who is it for?
- It is for solo bookkeepers and small bookkeeping firms that want clean invoice data in spreadsheets first, with a shared workspace, team invites, and optional Xero delivery when they are ready.
- What problem does it solve?
- ZeroPaste reduces manual invoice entry and copy-paste work when supplier, date, invoice number, total, and VAT would otherwise be typed by hand.
- How does it work?
- You upload invoices, forward them by email, or photograph paper invoices with Snap. ZeroPaste extracts the key fields into structured rows, flags anything uncertain for review, and lets you export CSV or XLSX or optionally create Xero draft bills.
- What does it cost?
- The entry point starts with 5 free invoices and no card required. After that, Starter is €29/month. Pro is €99/month and Agency is €299/month.
- What is the main alternative?
- The main alternative is still entering invoice data manually or using heavier tools like Dext, AutoEntry, or Hubdoc with more setup and higher cost.
- What should the user do next?
Test the workflow on real invoices and judge whether upload, email, or Snap gets you clean rows fast enough, then decide if you want to add optional Xero draft bills later.
Try it on 5 invoices
Why PDF invoice to CSV is harder than it sounds
The hard part is not getting text out of a PDF. The hard part is turning supplier, date, invoice number, totals, VAT, currency, and due date into stable columns that make sense in downstream bookkeeping work.
Raw OCR text is not the same as a usable invoice CSV. Bookkeeping teams need consistent structure, not another cleanup task.
What belongs in a clean invoice CSV
A useful invoice CSV should separate vendor name, invoice date, invoice number, total amount, VAT amount, VAT rate, currency, and due date into their own columns.
- Vendor name
- Invoice date
- Invoice number
- Total amount
- VAT amount and VAT rate
- Currency
- Due date
How ZeroPaste handles PDF invoice to CSV
Forward invoices by email or upload them in bulk. ZeroPaste extracts the key fields, keeps low-confidence values visible for review, and lets you export clean CSV or XLSX output when you are ready.
The manual step changes from typing every row to checking only the rows that need attention.
CSV vs XLSX: which to use for bookkeeping
Use CSV when you want direct software import or a simple, flat export. Use XLSX when you want spreadsheet-based review, formatting, or client-facing reporting before the data moves further downstream.
Useful next pages
Related invoice extraction tools
If you are comparing adjacent workflows, these are usually the next useful pages to open.
Comparison pages
These pages help when you want to compare ZeroPaste directly with alternatives or with the manual process.
Try the upload flow
If you would rather see the output immediately, start with the small upload test.
Free trial and limits
If you want to check the free usage, the limit, or the next step, this is the right page.
Start with 5 invoices
Use five real invoices to see whether the CSV output is clean enough to remove the manual copy-paste step from your workflow. No card required.